How to Host a Virtual Wedding: A Complete Guide

Updated: Apr 10

Nothing can stop the power of love, not even a pandemic. But some of your family may be overseas or unable to attend events at the moment. It's OK! Because, now, you can take your wedding to them!

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A virtual wedding is an end to all your worries about travel, guest list, etc. All you need is a little creativity and you can plan an amazing, virtual wedding.


Your Guide to Set Up a Virtual Wedding

Follow these steps to plan the wedding of your dreams, virtually!


Step 1: Map out Your Ceremony

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The first thing you need to do is to come up with a plan. Make a checklist of all the things you may need to make your day as pleasant as possible. Here is a list of things you need to plan:

· Guest List

· Bride's Dress / Groom's Tux

· Wedding Rings

· Venue to Host the Ceremony

· Live Musician / Playlist

· Photographer


If you want to ensure that you are on track with your planning, go grab a wedding journal and use it to help you document all your plans. List all of your details out so you don't have to worry about them later on.


Step 2: Decide On Your Streaming Platform

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Since the wedding is going to be broadcasted to a live audience, you need to choose the best streaming platform. There are several streaming platforms you can choose from that can show your guests all the happenings of your wedding.


You can either choose to stream your wedding on a social media platform or you can go for a more private option and use a platform like Zoom to stream your wedding for just the people you want.


Step 3: Bring In the Jazz

A wedding is not a wedding until you have some tunes to bust some moves with your significant other. You can go for two options when it comes to music.


Hiring live musicians can help you make the most of your wedding. But, if that is not a possibility, you can also go for a small PA system/speakers and play music from your phone.


Step 4: Let There Be Cake

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A wedding cake is one of the most symbolic parts of your wedding. Order a wedding cake beforehand depending on the number of people who will physically attend your wedding.


Your wedding cake should be exactly how you envisioned it, just a little smaller. Or if you and your groom have a sweet tooth and can eat cake for days, get a slightly bigger version so you can enjoy it even after the wedding.


Baking became a big household trend during the lockdowns, so consider reaching out to someone local for extra care. Otherwise, contact a local bakery for the custom cake of your dreams.


Step 5: Send E-Invites

Once you are done with the planning, you need to start sending out invites. However, this time the invites are going to be different. You can send out your invites through email or generate an e-vite with the complete details of the wedding.


Do not forget to include the streaming platform, arrival time, and further details so that your guests log in to the right platform punctually.


Step 6: Decorate Your Venue

The next thing you need to do is make sure that your venue is decorated for your wedding. If the venue is your own backyard then you can get all the decorative arrangements yourself and decorate it the way you want. Consider looking at different wedding photos for inspiration.

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There are many decoration ideas that you can try at home using the things that you already have. This will be an exciting experience and might also help you cut down on cost if that's what you are aiming for.


Step 7: Dress and Make-up? Check!

Order your wedding dress from your favorite boutique and get it fitted according to your measurements. You can look for different designs online and commission a local boutique to make it for you. You don't have to compromise on the wedding dress. If you feel like wearing a long poofy dress then go ahead and wear one.


Make sure you also have all the accessories to go along with your dress, so you get the complete look.


Step 8: Lights, Camera, Action!

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Now that everything is prepared, you just have to stream the complete wedding. Get your videographer or other wedding guests to stream your wedding on the platform you have decided. Make sure that the streaming system is well orchestrated and there are no hindrances so that your virtual guests can experience the wedding vibes online.


Step 9: Have Fun!

Last but not the least, the most important thing to do during your wedding is to have fun. It may be a downer that you are not able to have the wedding of your dreams but a virtual wedding can be close. Do not forget to have fun. Even if all things don't go as planned, do not let that drag you down. Make as many memories as possible and engage with your virtual audience to make sure they are entertained.


Keeping the recent event in light, it is best that you take all precautions possible and avoid a full-blown wedding with guests. Switch to online platforms and enjoy your day without any health scares.


Sources

https://www.brides.com/virtual-wedding-reception-5090651

https://www.thebash.com/articles/tips-for-planning-your-virtual-wedding



Interested in hosting your virtual wedding at Olde House? We’d love to be a part of your big day. Book now


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